5 Tips To Relocate Office In Cheap And Easy Way

Moving offices can be complex. Even worse, many people in charge of an office move have never managed one before. And downtime costs small- and medium-sized companies hundreds of dollars per hour. There’s a lot that can go wrong. But with these 7 office removals hacks, you can help ensure your relocation happens on time and on budget.

* Find a good project manager to take ownership of the move

An office move is an important project. One that has a major impact on the bottom line, with one day of disruption possibly costing you as much as £250,000, or more. You need someone who can take the reins for you and do a good job.
Pick someone who’s good at setting budgets, setting and hitting deadlines, and motivating people to get things done. This is probably the single most important hack if you want your move to go smoothly.

* Get the right people involved

Now you have a project leader, you need input from HR, marketing, finance and IT. That way, you’ll be able to work out the key needs of the business – and get buy in from the departments involved.

This will help you work out the kind of office space to look for, plus the office design, layout, equipment and furniture you might need. You’ll know what’s involved in moving your IT equipment and servers to the new office.

Get the key people involved at the beginning and this cuts the risk of making the wrong decisions – or leaving anyone out!

* Get multiple quotes for all the services you need

Once you’ve worked out what the business needs from the move, you can decide on the specialist services you need. Maybe that’s a property agent, a commercial property solicitor or an office furniture supplier. Certainly it will include an experienced office removals firm and IT relocation specialist.

* Ask for recommendations from previous clients

So you’ve had quotes from multiple service providers. The prices are similar. They all look professional and trustworthy. So how do you choose between them?

The quickest way is to ask for the contact details of recent happy clients who are similar to you. Any good provider will be more than happy to do this, and it offers great peace of mind.

* Move overnight

When it’s time for your relocation, there are a number of factors that can slow you down. Busy traffic, access restrictions at your new office building, lifts and staircases being in use by others in the building, and parking restrictions… all of these can lead to the move taking longer and going over time and budget.

The easiest way to get around this is to hire your removal company to move you overnight – if your new building is accessible. That way, there are fewer obstacles and even the traffic should be clearer. Fewer obstacles mean a faster move. Then all you have to do is unlock the door to your new office the next morning, with everything moved, unpacked and set up for you. This hack also cuts the potential business disruption to an absolute minimum.